Prince2 Stage Plan. Directing a project 3. Project Board Team Plan: Created and used by the Team Manager, This is a good example of an Initiation Stage Plan and it is taken from the PEN Sample project, It is mainly focused on the deliverables instead of all the activities required to deliver the product, The first plan created in a project is the plan for the Initiation Stage (The Initiation Stage Plan), The Project Plan for the whole project is created Initiation Stage, A plan for each future stage is created in the Stage Boundary process, The Team Managers normally create their Team Plans while they assist the Project Manager with the Stage Plan, The Project Plan is updated during each Stage Boundary process to show the following, Estimate end date of the project as this can keep changing, Resource availability which can be tricky to get, A stand-alone document or a section of the, Online plan in a project management information system (PMIS), Standalone plan in a project management application, The plan should not be optimistic and must be achievable, Estimates are based on consultation with the experienced resources who will undertake the work. 2. Manage by Exception: A PRINCE2 project has defined tolerances (6 aspects above) for each project objective, to establish limits of delegated authority. Plan the next Stage. This initial process involves the activities necessary to ensure a viable and worthwhile project. Team Plans (if used as they are optional) could comprise just a schedule appended to the Work Package(s) assigned to the The project manager will update the PRINCE2 Stage Plan with actual progress, and modifying future actions to ensure that the stage plan is forecast to complete within tolerance. W… Your First PRINCE2 Plan – Initiation Stage Plan PRINCE2 recommends three level of plans: 1. Insert Project Name Stage Plan Date: 22 March 2010 1 Stage Plan History 1.1 Document Location This document is only valid on the day it was printed. PRINCE2 wiki is open-source and published for free under a Creative Commons license. Written by Frank Turley (his LinkedIn profile). A plan will show the products (scope) that will be delivered, perhaps the activities and resources required. The important principle here is that the next stage is not started until the project board have authorised it. PRINCE2 employs product-based planning techniques, focusing on identifying the product necessary to achieve project/stage objectives. For more information on PRINCE2 –  CHECK OUT MY PRINCE2 PRIMER, Don’t Miss Out – Act Now to get your personal copy of this Powerful, Step-By-Step PRINCE2 Video Training before it is too late. Starting up a project 2. 3. For most projects however, there will be a need for more than one delivery stage. These Management Stages are separated by Decision Points (also known as “Control Points”) by the Project Board. A plan will show the products (scope) that will be delivered, perhaps the activities and resources required. 4. And this is how PRINCE2 address is what's called the planning horizon issue how far ahead to plan in detail. The Stage Plan for the next stage is created near the end of the current stage. above the project), and the project managerrepresents the interests of the project. In making this decision, the project board will want to look back and ensure the current stage has proceeded satisfactorily, look up, and ensure that the Project Plan and Business Case remain viable, and look forward, by approving the next stage plan. 2. Prince2 stage plan template. What is required? In fact, defining the activities in detail upfront can give a false sense of security that all will be perfect :-). The PRINCE2 Project Manager should be mainly concerned that the products pass their quality tests so product are fit for use. The following diagram demonstrates that principle: Project Plan: Used mainly by the Project Board but also the Project Manager. Writing of the product descriptions 4. KEY PRINCE2 EXAM CRAM Essentials . Just like when creating the Project Plan, here too the Project Manager will involve other people like the Team Managers and subject matter experts to create a robust Stage Plan. PRINCE2 has activities for starting up, planning, running, controlling, and closing a project. and a detailed stage plan, which indicates the work that needs to be done. Team Manager As each Work Package is completed within a PRINCE2 project delivery stage, then the team manager or the specialist team themselves needs to inform the project manager that the Work Package is indeed complete. The activities within this process are as follows: 1. This report is produced by the team manager, who is a technical manager tasked … Of course, the project board may choose to prematurely close the project. Both of these are appointed by the project’s parent organization. There are 7 processes in PRINCE2: 1. Stage Plan and Exception Plan. Thereafter, this process is triggered whenever the project board approves either a stage plan or exception plan. The Project Manager should have a trusting relationship with the Team Managers, The Project Manager should not bother to ask the Team Managers for lists of detailed activities on how they will deliver products, Keep in mind that the most important thing is that products are delivered and meeting the expected quality requirements, Use a physical or online information radiator to communicate progress. The very first plan you make is the stage plan for the Initiation Stage. Team Plans. PRINCE2 divides the project into management stages and we have a high-level plan for the whole project this is what's called the project plan. Directing a project. As the end of a management stage is approaching, this process kicks in. A PRINCE2 project has as a minimum, just two management stages; the initiation stage (where the project initiation documentation containing in the project plan will be created), and a second and final delivery stage. Project Plans. Attribution-NonCommercial-ShareAlike 4.0 International. 6. The most complete project management glossary. Instant access to the HD-Video training system, spreadsheets, exercises, project plans and more. Progress Each process provides a set of activities. The decision to proceed with the project occurs after this process is complete. Why it may be important to pass your PRINCE2 Practitioner Exam first time and what is the pain of failure? PRINCE2 has developed the Product-Based Planning technique, an iterative planning process that focuses attention on the products that a project must deliver. PRINCE2® Theme: Plans. The project board must review and approve the following: The project board have the following choices in making a decision for the remainder of the project: Finally, the project board must communicate the status of the project to corporate or programme management is and any other interested parties as laid out within the Communication Management Strategy. The Project Plan is used by the PTCoE N.V, Barbarastraat 13, 3120 Tremelo, Belgium. As per the Managing a Stage Boundary process, the Stage Plan must be approved in advance by the project board. Processes are where the principles and themes of PRINCE2 are applied. How it will be achieved and by whom? A PRINCE2 plan is a document describing how Wayne and by whom specific target or set of targets will be achieved. Product-based planning is often applied in tandem with an activity-centred planning approach (see step 3 above, ‘Planning activities and dependencies’) in order to ensure a balanced final Plan. Initiation Stage Plan Outline Business Case Initiation Stage Plan Project mandate This plan - Is the first plan to be created in a PRINCE2 project - is used by the Project Manager to execute the Initiation Stage. This involves a series … The purpose of the information in the Plans Theme is to provide a framework to design, develop and maintain the Project Plans, which are the Project Plan, Stage Plan, Exception Plan and Team Plan. Project management guide on Checkykey.com. Creation of the product breakdown structure 3. What will the steps be? The stage plan is updated. The plan conforms to required corporate or programme standards, The plan incorporates lessons from previous project which should be checked by the Project Board, The Plan covers management and control activities especially quality activities, The plan supports the four approaches: Quality, Change Control, Risk and Communications. Project management guide on CheckyKey.com. A plan must contain enough detail and enough information to confirm that the targets are achievable. PRINCE2 is a process-based approach for project management. Plans are the backbone of the management information system of any project and a project's plans must always be kept in step with the Business Case. It is essentially a plan for the planning of the project. In PRINCE2 we refer to these manageable chunks as stages – actually, they are called Management Stages. The plan supports the management controls defined in the project controls section of the Project Initiation Documentation. Approve the stage plan or exception plan, ensure resources are available, set tolerances for the next stage, advise the project manager how often they want to receive the Highlight Report for the next stage, and authorize the project manager to proceed based on the approved stage plan or exception plan. There are 7 processes that are compatible with the Core Principles and guide you through the project. 5. How can Product-Based Planning be done? If the current stage is forecast to go out of tolerance, then the Project Manager will create an Exception Plan instead of a next Stage Plan. If so, then the project board must satisfy themselves that product hand over occurred in line with the, Whether the project board are being asked to confirm a. 1.7 PRINCE2 2017 – Managing a stage boundary. - shows what will be produced and when - documents the cost of the Initiation Stage This usually works hand in hand with planning activities and dependencies. A Project Plan provides the The project board may appoint project assurance to carry out some of the reviewing of draft documentation including the Stage Plan or an Exception Plan prior to them Authorising a Stage or Exception Plan. In general, you need to explain the objectives (6 variables), give reference to Product Descriptions, explain how you’re going to monitor and control in the scope of the plan, what lessons you’ve considered when creating the plan, and… and the schedule! It checks that a project is worthwhile. as a baseline against which to monitor project Stage Plans outline the products to be delivered, the required resources, sometimes the activities if required. “Plan” can be a Project Plan, a Stage Plan, or a Team Plan. Team Managers should agree that their part of the plan is achievable and not forced to depend on overtime to complete work. It is planned to an appropriate level of detail (do not micro-manage your team members and gathering lots of data on how many minutes it took each activity is not so important when compared to asking what else can the project do to increase benefits). In PRINCE2, there are three levels of plan: Team Plans are optional, and the Team Manager can use any format they like to create their own plan. Following the product-based planning technique entails a number of benefits, such as 1. Figure 6 – PRINCE2 2017 – Managing product delivery PRINCE2 Managing product delivery Microsoft Project Plan MPP template 2017 Mark Whitfield PRINCE MS Plan 6 . The most complete project management glossary for professional project managers. STAGE PLAN Project: Release: Date: PRINCE2 Author: Owner: Client: Insert Project Name Stage Plan Date: 22 March 2010 Document Ref: Version No: Page 2. READ MORE on www.projectmanager.com 19.3 PRINCE2 Agile guidance on Controlling a Stage The activity authorizing a stage or exception plan within the PRINCE2 process Directing a Project process is used to approve or otherwise the second stage plan. But there … Each release is a set of iterations, when their output is supposed to be put into operation. The project board use this activity for one of two situations, either to approve the next Stage Plan as the current stage reaches completion, or to approve an Exception Plan if at some point during the current stage, the project manager had forecast that tolerance will be exceeded. Check that any deviations and current forecasts for the project are satisfactory, and if needed review the, Some projects will hand over products to the customer or users during the project rather than just at the end of the project. If it is a Stage Plan that has been approved, then this will be used by the project manager to manage the next stage. This first process in PRINCE2® is a pre-project process. , so the Project Board can be asking “how are we doing compared to the original project plan?”. A PRINCE2 Project is planned, monitored and controlled on a stage-by-stage basis. Writing of the project product description 2. Capture previous lesson… Appoint the executive and project manager The executive represents the interests of the organization (i.e. Managing product delivery 6. Initiating a project 4. Checkpoint report. Controlling a stage 5. The project board (project sponsors) controls the project. Start with what it is you want to achieve from the project (ie your objective) and break it down into the things you need to do in order to achieve PRINCE2 (PRojects IN Controlled Environments) is a structured project management method ... Moving between stages includes updating the business case, risks, overall plan, and detailed next-stage plan in the light of new evidence. It groups these activities into processes. The following are external content provided by or recommended by the author. PRINCE2 says that a plan should cover not just the activities to create products but can also the activities to manage product creation - including activities for assurance, quality management, risk management, configuration management, communication and any other project controls required. Creation of the product flow chart diagram After the initiation stage, as soon as the project board has approved the project, and the next stage plan (or exception plan), the project manager can proceed with the next stage by issuing instructions about work to teams. Comparision of PRINCE2 Foundation eLearning Courses. As part of this plan, the project board determines and/or approves the tolerances under which the Stage Plan is valid. Managing a Stage Boundary. If it is an Exception plan that has been approved, then this would take over from where the previous stage plan left off (the point where the exception occurred), and continue until the end of this (next) stage. Closing a project Every PRINCE2 plan, whether it is at project, stage, or team level, should include a number of pieces of information such as a schedule, planning assumptions, lessons learned from previous projects, and product descriptions for the products that are within the scope of the plan. Managing a stage boundary 7. The appriopriate form of each management product depends on the project environment and you should tailor them to suit the project. The Stage Plans should also incldue the specific controls that will be used to show progress and and allow the level above the monitor progress against a baseline. READ MORE on checkykey.com Exception Plan Prince2. 3. Business Case They have the same structure. 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